Presentation Guidelines

Abstract acceptance notifications List

Oral Presenratione-PosterAccepted Abstracts List
  • Notification of Acceptance and Guideline of Presentation will be sent by e-mail. If you have not received the notification, please contact the secretariat of AOCC (13th_secretariat@aocc2025.com)

Guidelines for oral presentation

Presentation Time


Session Name Duration of Presentation Q & A Session
Oral Presentation 4 minutes 2 minutes

The time allotted for Oral Presentations is as above. Your punctual cooperation would be greatly appreciated.

Before the Session


Please complete the preview and registration of your presentation at the PC desk at least one hour before your session starts, and be seated in the next speaker's seat (front left side of the room) at least 20 minutes before your presentation.

PC Desk Opening Hours:

Thursday, July 10, 2025 14:00-17:00
Friday, July 11, 2025 07:15-17:00
Saturday, July 12, 2025 07:15-12:00

Presentation format


  1. Although there is no particular limit on the number of slides allowed in the lecture data, please make sure that the presentation is completed within the allotted presentation time.
  2. Please prepare your slides in the following format:
    Slide 1: Title of the presentation, your affiliation, first author's name, co-author's name, etc.
    Slide 2: Conflict of Interest (COI) disclosure
    Slide 3: and onward: Presentation content
    * Please use the attached template.
  3. Widescreen (16:9) is recommended for the size. (4:3 slides can also be used.)
slide template

COI Disclosure Form and Slide


Disclosure Slide

All presenters are required to include a slide disclosing any potential conflicts of interest (COI) immediately after the title slide. Please disclose any COI from the past 36 months.

Disclosure Form

Regardless of whether you have any COI to declare, please complete the form and return it via email to the AOCC2025 Secretariat (13th_secretariat@aocc2025.com) .

COI Disclosure SlideCOI Disclosure Form

Preparation of data


A) To those who bring presentation data on recording media

  1. Acceptable media: USB flash memory
    - Please scan your media using anti-virus software with the latest definition file, and bring it with you after confirming it is virus-free.
    -MO, FD, ZIP and Blu-ray will not be accepted.
  2. Please bring your own laptop if your presentation data exceeds 1 GB.
  3. The PC Center provides PCs with Windows 11, Microsoft 365 PowerPoint.
  4. If your data was made on a Mac, please bring your own laptop. Although your data might work on a Windows PC, it could be garbled.
  5. Please use the following standard fonts bundled in the OS.
    Times New Roman, Arial, Arial Black, Arial Narrow, Century, Century Gothic, Courier New, Georgia
  6. "Presenter View" cannot be used due to facilitation of the session and constraints of the podium space. If you need a presentation manuscript, please print it out in advance and bring it to the podium.
  7. If using audio and video in your presentation, please notify the PC Preview Center staff when previewing your data.
    - All related data must be stored in the same folder.
    - Please bring your own PC as a backup.
    - For Windows users, please bring a video file which can be played using the codecs bundled with Windows 10/11 (OS). (MP4 or WMV format is recommended.)
  8. The first page of your presentation data will be projected on the screen with the Slideshow setup when your presentation begins. The Slideshow can be controlled by using the keyboard and mouse on the podium. The data will be deleted in a responsible manner after the meeting ends.
B) To those who bring their own laptop

  1. The PC Center will provide HDMI cables.
    - Please make sure to bring connectors other than the above (e.g., Mini Display Port, USB Type C).
  2. Please name your presentation data as "(abstract number) (name)".（Example: SY2-2 Taro Yamada)
  3. If using audio and video in your presentation, please notify the PC Preview Center staff.
  4. Please remove screensavers, power saving settings and the boot password in advance.
  5. Please make sure to bring an AC power cable.
  6. Please come to the operator desk at the front-left row of the session room and hand your laptop to the operator at least 20 minutes before your presentation. (You may do so even during the presentation of your previous presenter.) The staff will connect a cable and check the external output. Your laptop will be returned to you at the operator desk after your presentation has finished.
  7. The first page of your presentation data will be projected on the screen with the Slideshow setup when your presentation begins, so please use the monitor, keyboard, and mouse setup on the podium during your presentation. Your laptop will be placed on the operator desk and connected with the USB connector for a keyboard and mouse. The slideshow can be remotely controlled by using the keyboard and mouse on the podium.
  8. "Presenter View" cannot be used due to facilitation of the session and constraints of the podium space. If you need a presentation manuscript, please print it out in advance and bring it to the podium.
  9. Please be sure to bring a backup of your presentation.
  10. After your presentation, please come to the operator desk as soon as possible to receive your laptop.

Guidelines for poster presentation

Poster Oral and Poster Exhibition


  1. A panel (width 90 cm × length 210 cm) will be provided for each poster as the following example.
  2. The poster number will be prepared by the secretariat.
  3. The title and authors’ names are required to be prepared by each presenter.
  4. Pins for display will be provided at each poster panel.
  5. Place: Poster Oral - Room 7 at 2nd floor or Poster Exhibition- Room 8-9 at 3rd floor
  6. Schedule:
    Poster Attachment:07:30-09:00, July 11.
    Poster Removal:12:00-13:00, July 12.
    *Posters will be removed by the secretariat and keep them at desk after 13:00

Poster Oral only


  1. Schedule:
    Presentation & Discussion: 13:00-13:45, Friday, July 11.
  2. Presentation and Discussion time: 4min. for each poster presentation. (2min. for the short summary, 2min. for the discussion with the chairman)
    *Please aware that the presentation must be no longer than 4min and in English.
    *Please note that to state not introduction/method but consideration and conclusion briefly.

Poster Panel


COI Disclosure Form and Slide


COI Disclosure

All presenters are required to disclose any potential conflicts of interest (COI) on their poster. Please disclose any conflicts of interest (COI) from the past 36 months.

Disclosure Form

Regardless of whether you have any COI to declare, please complete the form and return it via email to the AOCC2025 Secretariat (13th_secretariat@aocc2025.com).

COI Disclosure Form